I wrote a sample GenAI AI Policy using Gen AI
The results were surprising
GenAI usage is exploding across the globe with numerous companies adopting it for all sorts of use cases . I asked ChatGPT to draft me a template which I updated and customized. Feel free to use or share this.
Let me know if more details should be added
Generative AI Policy
Purpose
XYZ Corporation recognizes the potential benefits and risks associated with the use of Generative AI (hereafter referred to as “GenAI”). This policy outlines our commitment to the responsible implementation of this technology to ensure that its use aligns with our values, mission, business standards, security policies, and that the associated risks are appropriately managed.
Background
GenAI, including technologies like ChatGPT developed by OpenAI, offers numerous business benefits. However, these technologies also introduce risks, such as potential intellectual property exposure, third-party risks, and the potential for flawed or inaccurate responses. This policy provides guidance on practices XYZ Corporation must adhere to, from writing an acceptable use policy to developing user education and awareness campaigns.
Enterprise Risks
XYZ Corporation will regularly review and identify risks associated with GenAI relevant to our organization, technology choices, and business operations.
Corporate Policy
This policy provides guidelines for the use of GenAI at XYZ Corporation and is intended to promote responsible and ethical use of this technology.
Acceptable Use Policy
Employees should adhere to the following guidelines when using GenAI, including ChatGPT:
Do not disclose confidential or proprietary information to a GenAI technology, directly or through a third-party application, unless following the guidelines of this policy.
Use GenAI in a respectful and professional manner, refraining from using profanity, discriminatory language, or any other form of communication that could be perceived as offensive.
Comply with all relevant laws and regulations, including those related to data privacy and information security, according to our internal policy.
Report any concerns or incidents related to the use of GenAI to their supervisor or the appropriate department.
Ensure that information being generated from GenAI is reviewed by their supervisor before being used for official work.
GenAI Implementation and Integration Guidelines
Where possible, locally hosted versions of GenAI should be used. If Public GenAI platforms are used for official work then ensure sign off is present from the Risk and Compliance team.
Use GenAI technology responsibly, ensuring compliance with applicable laws and regulations, conducting risk assessments, considering the potential impact on stakeholders, and preparing awareness campaigns for employees.
Identify any technology, infrastructure, or business processes reliant on GenAI, implement appropriate safeguards or controls, log and archive all GenAI usage according to applicable laws and regulatory requirements.
Identify all data, intellectual property, integrations, internal and external applications, and services a GenAI application might access to and control. Implement proper security and access controls, providing the minimal access necessary for the GenAI application to perform its tasks.
When building GenAI integrations, consider regulatory context and requirements for audits and compliance, identify risks to intellectual property, validate output for accuracy and free from fabricated answers or citations.
Output generated from GenAI will be reviewed by Legal and Compliance teams for any copyright violations
Violations of GenAI usage policies may result in disciplinary action, up to and including termination of employment.
Generative AI Security Checklist
Risk Assessment: Conduct a comprehensive risk assessment for the use of Generative AI technologies, considering potential threats, vulnerabilities, and impacts.
Data Privacy: Ensure that the use of GenAI complies with all relevant data privacy laws and regulations. This includes GDPR, CCPA, or any other applicable regional or sector-specific regulations.
Data Access Control: Implement strict access controls to ensure that GenAI technologies can only access the data they need to function and nothing more.
Third-Party Risk Management: If using third-party GenAI technologies, conduct a thorough review of the provider's security practices and ensure they meet your organization's standards.
Security Measures: Implement appropriate security measures to protect against unauthorized access to GenAI technologies. This could include encryption, secure coding practices, and regular security testing.
Monitoring and Logging: Establish a system for monitoring and logging all interactions with GenAI technologies. This can help detect any unusual or suspicious activity.
Incident Response Plan: Develop an incident response plan that specifically addresses potential security incidents involving GenAI technologies.
Employee Training: Provide regular training to employees on the secure use of GenAI technologies. This should include guidance on what information can and cannot be shared with GenAI technologies.
Regular Audits: Conduct regular audits of your GenAI technologies and their use to ensure compliance with this policy and to identify any potential security issues.
Review and Update: Regularly review and update your GenAI policy and security checklist to ensure they remain relevant as the technology and associated threats evolve.
Please note that this is a general policy and may need to be tailored to fit the specific needs and circumstances of your organization. Always consult with a legal professional when drafting policies to ensure compliance with all relevant laws and regulations Remember, this checklist is a general guide and may need to be tailored to fit the specific needs and circumstances of your organization. Always consult with a security professional when developing security checklists to ensure they adequately address all potential risks.